How to Conduct a Borad Meeting Online

Meetings held online might not be as efficient as meetings held in person, but they do provide more flexibility to participants and are more easily monitored. They also require a greater understanding of board etiquette and have their own set of challenges. Here are some guidelines to follow:

Start the meeting by sharing an overview of the attendees as much as possible to establish a connection in person with remote participants from the get-go. This will make it easier to avoid confusion when dealing with questions or issues. It’s a good idea also to provide the agenda at the beginning of meetings and encourage attendees to ask questions and make comments during the discussion.

Make sure that audio and visual equipment is ready prior to the meeting’s start, and test the cameras to ensure they’re functioning correctly. Directors should dress professionally and be camera-ready closing any tabs or windows which could distract them and making sure to avoid the glare of windows or other potential distractions. It’s also recommended for directors to disable their microphone when they aren’t speaking and use the meeting’s chat feature to notify the moderator whenever they have to get out of the video.

It’s easy for the board to incorporate the opinions of all members when making decisions when it is using a board management software that has voting and polling functions. This will let everyone feel valued and part of the team. It’s ideal for the chair or other officers to remind everyone about any post-meeting activities that are required, like complete the board survey, or collecting electronic signatures.

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